The figure on our homepage is the mid-range monthly cost of buying in the eight categories of business work Greymill's sixteen specialists produce, for a small business with 5 to 25 employees. It is a benchmark for what that work costs to obtain, not a quote from anyone and not the charge-out rate of any profession. Below is the full breakdown, with regional benchmarks for the UK, US and Europe.
| Bookkeeping and management figures | $800 to $2,000 |
| Contract and policy work | $1,000 to $4,500 |
| People and HR admin | $700 to $2,600 |
| Marketing and campaigns | $2,500 to $7,500 |
| Coaching and accountability | $800 to $3,200 |
| Financial modelling and planning | $2,000 to $5,000 |
| Compliance and data protection | $400 to $1,500 |
| Tax admin and record keeping | $600 to $2,000 |
| Mid-range total | $14,750/mo |
The total reflects mid-point pricing across the eight categories of work a typical small business buys in from outside. We took the middle of each range, not the high end. The real number for any specific business will vary based on which of those categories they currently buy in, and at what rate.
For example: a five-person consultancy buying in nothing but £1,200 a month of financial planning support might only be spending £1,200 a month today. A twenty-five person engineering firm buying in HR admin, marketing on retainer, tax record keeping and financial planning could easily be spending £15,000 or more.
The figure is for work bought in from outside. It does not include in-house staff salaries, software subscriptions, office costs, or one-off project fees. Most small businesses use a mix of in-house and bought-in, and Greymill compares to the bought-in portion.
What work costs to buy in varies by city, sector, complexity and who you buy it from. The same contract review costs differently in London and in Newcastle. A SaaS company needs different compliance support than a hospitality business. The ranges above are typical mid-market quotes; bespoke or specialist work falls outside them.
Sources: published industry rate surveys, professional body member directories, agency rate cards and founder-led benchmarking across the three regions.
Greymill is software. It generates documents, analysis and plans from the information you give it, across work categories a small business owner cannot justify buying in separately. You decide what to do with the output and it is yours.
Greymill accepts no instruction, engagement or retainer, owes no professional duty, and makes no filing with any authority on your behalf. It does not carry out regulated tax filings, formal representation, or signed audit work. Where a matter needs a regulated professional, Greymill says so and tells you what to take to them.
For your specific situation, the savings calculator on the homepage will give you a personalised estimate.
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