Jobs, in the UK
- How do I make a cash flow forecast for a small business?Week by week for 13 weeks: cash in on the day each customer actually pays, cash out on the day it leaves, VAT and PAYE dates included. UK guide.Read the guide
- How to chase an unpaid invoice in the UKRemind, set a deadline, send a letter before action, then claim. Business debts also carry statutory interest and £40 to £100 compensation.Read the guide
- How to follow up an enquiry or quote in the UKReply fast, follow up twice, then stop. Marketing emails and texts to individuals need consent or the soft opt-in, and sales calls need a TPS check.Read the guide
- What do I need to do to hire my first employee in the UK?Check the right to work, register for PAYE, insure, give written terms on day one, pay the minimum wage and enrol them in a workplace pension.Read the guide
- How to price a quote so the job pays in the UKWork out your cost per billable hour, add overheads and a margin, then show VAT, deposit, validity and any cancellation rights on the quote.Read the guide
- What should my terms and conditions say? (UK small business)What you supply, the price and when it is paid, deposits, cancellation and liability, fair to consumers and reasonable to businesses under UK law.Read the guide
- How to keep track of licences, certificates and renewals in the UKList every date that can lapse, from Companies House and VAT to employers' liability cover and Gas Safe, then give each an owner and two reminders.Read the guide
- When do I have to register for VAT in the UK?When taxable turnover for the last 12 months goes over £90,000 at a month end, or will in the next 30 days alone. Then tell HMRC within 30 days.Read the guide
Jobs, in the US
- How do I make a cash flow forecast for a US small business?Build a 13-week forecast from your books: cash in when customers really pay, cash out for payroll, payroll tax, sales tax and estimated tax.Read the guide
- How to collect an unpaid invoice in the USNo federal law adds interest to a private invoice, so your contract sets the late fee. Remind, send a demand letter, then small claims or a lien.Read the guide
- What should a small business contract include in the US?Scope, price and payment terms, change orders, a liability cap, warranties, cancellation rights, governing law, and the notices your state requires.Read the guide
- How to follow up leads and estimates in the USAnswer fast, follow up twice, then stop. Commercial email follows CAN-SPAM; autodialed marketing texts need written consent under the TCPA.Read the guide
- What do I need to do to hire my first employee in the US?Get an EIN and state payroll accounts, buy workers' comp where required, complete Forms I-9 and W-4, report the hire, then pay and withhold correctly.Read the guide
- How to price a job estimate so it pays in the USWork out cost per billable hour, add overhead and margin, then state sales tax, deposit and cancellation rights in a written estimate.Read the guide
- Do I have to collect sales tax in other states?Yes, once you have nexus there: a physical presence, or sales above the state's economic threshold since Wayfair (2018). Register before you collect.Read the guide
- How to keep track of licenses, permits and renewals in the USList every federal, state and local deadline once, with its due date, owner and reminder: tax filings first, then licenses, permits and insurance.Read the guide
For your trade, in the UK
- Can AI help run a UK electrical contracting business?Yes. Greymill's AI specialists price jobs, draft chasers and follow-ups, and track scheme renewals, EICR dates and landlord deadlines.Read the guide
- Is there an AI that can help run a UK letting agency?Yes. Greymill's AI specialists track each property's certificate, deposit, Right to Rent and licence dates, and draft landlord and tenant letters.Read the guide
- Can AI help run a UK plumbing and heating business?Yes. Greymill's AI specialists price call-outs, draft invoice chasers and follow-ups, and track Gas Safe, ACS and landlord certificate dates.Read the guide
For your trade, in the US
- Can AI help run a US electrical contracting business?Yes. Greymill's AI specialists price service calls, draft collection letters and follow-ups, and track license, bond and insurance renewals.Read the guide
- Is there an AI that can help run my US plumbing business?Yes. Greymill's AI specialists build flat-rate prices, draft collection letters and follow-ups, and track license, bond and insurance renewals.Read the guide
- Can AI help run a US property management company?Yes. Greymill's AI specialists check deposit, notice and fair housing rules for your state, and draft owner and tenant letters for you to send.Read the guide
Questions about Greymill
The sixteen specialists
- ALEX, Ask AnythingYour first stop: passes each question to the right specialist and keeps the team working together.Meet ALEX
- AVA, StrategyWhere the business is heading: what to grow, what to drop and big decisions.Meet AVA
- ELLA, Daily OperationsHow the business runs every week: jobs, processes, suppliers, stock and complaints.Meet ELLA
- JAMES, Big ProjectsBig jobs that run for weeks: the plan, the timeline and who does what.Meet JAMES
- THEO, TechnologySoftware choices, systems and getting your tools to work together.Meet THEO
- GRACE, Staff & HRYour staff: hiring, contracts, pay, leave and handling problems properly.Meet GRACE
- MAYA, Cash & ProfitCash, profit, prices and forecasts: whether the numbers work.Meet MAYA
- MARCUS, Tax & BookkeepingTax returns, bookkeeping and what you can claim.Meet MARCUS
- FELIX, Loans & FundingLoans, grants and investors: getting money in when you need it.Meet FELIX
- DARA, Data & AnalyticsWhat to track and what your data is telling you, from jobs to customers.Meet DARA
- NINA, MarketingGetting found: where to advertise, showing up on Google and social media, and a brand people remember.Meet NINA
- LUKE, WritingWebsite words, emails, posts and proposals that help you sell, fact-checked and right for where you trade.Meet LUKE
- COLE, Sales & QuotesWho to approach, quotes, follow-ups and winning the work.Meet COLE
- BLAKE, CoachingFocus, accountability and running the business without burning out.Meet BLAKE
- LEO, Contracts & DisputesContracts, terms, disputes and protecting your business name, logo and ideas.Meet LEO
- IVY, Rules & LicensingLicensing, inspections, safety and data rules, and the dates you must not miss.Meet IVY
Free lessons by trade
- Construction and building16 lessons, UK and US.See the lessons
- Plumbing, heating and electrical16 lessons, UK and US.See the lessons
- Cleaning and facilities16 lessons, UK and US.See the lessons
- Restaurants, cafes and bars16 lessons, UK and US.See the lessons
- Beauty, hair and aesthetics16 lessons, UK and US.See the lessons
- Shops and physical retail14 lessons, UK and US.See the lessons
- Online retail and ecommerce16 lessons, UK and US.See the lessons
- Consulting and advisory15 lessons, UK and US.See the lessons
- Landscaping and gardening16 lessons, UK and US.See the lessons
- Property management and rentals16 lessons, UK and US.See the lessons
What Greymill knows about your industry
- Accounting and bookkeepingSee what it knows
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- Software and SaaSSee what it knows
- Transport and logisticsSee what it knows