In the UK
43 sections, about 12,300 wordsRenewals and deadlines Greymill tracks
- Premises licence annual feeYearly
- Pay out last month's qualifying tipsMonthly
- Rent quarter dayQuarterly
Figures Greymill knows, with their sources
- £45,000Civil penalty per illegal worker for a first breach of the right to work rules.As of Oct 2026. Source: gov.uk
- 15Temporary event notices a premises can give in a calendar year, covering 21 days at most.As of Oct 2026. Source: legislation.gov.uk
- 38.2pEngland 2026 to 2027 rates multiplier: retail, hospitality and leisure property under £51,000 rateable value.As of Oct 2026. Source: gov.uk
Words of the trade it understands
- covers
- average spend per head
- prime cost
- troncmaster
- discretionary service charge
- premises licence
- personal licence
- DPS
Owners ask, for example
- Can I take anything off card tips before they reach the staff?
- Do I need a TEN to serve alcohol at a pop-up in the car park?
Free lessons for the UK
- Pricing a dish and a pint so the GP survives VAT and wasteSet menu prices from what a plate really costs, find the gap between the recipe card and the stock count, and know how many covers you need to break even.Read the lesson
- Getting through the rent quarter day when VAT and payroll land togetherTakings arrive every day but rent, VAT and PAYE arrive in lumps, and a rolling 13-week cash model shows the squeeze weeks before it hits.Read the lesson
- Charging the right VAT on eat-in, takeaway, meal deals and service chargeWhether food is zero-rated or standard-rated turns on where it is eaten, whether it is hot and what it is, and the wording of a service charge decides whether a sixth of it is VAT.Read the lesson
- Changing hours, running an event or losing your DPS without stopping alcohol salesWhat a licensed site can change during the year, by which route and on what notice, and what to do the day your designated premises supervisor walks out.Read the lesson
- Taking, renewing or buying a lease without losing your right to stayWhether your lease has 1954 Act protection decides whether your fit-out has a future, and the deadline in a section 25 notice or a pub tie trigger cannot be missed.Read the lesson
- Sharing tips fairly and paying casual staff without a claimHow to set up a tipping policy and tronc that stand up, what a casual hour really costs once holiday pay is added, and the rota rules that catch late-night sites.Read the lesson
- Getting more covers without falling foul of the price, review and platform rulesThe channels you control earn the most, and the rules on showing service charges, asking for reviews and signing platform deals decide what you can do to grow.Read the lesson
- An allergic reaction, a food poisoning complaint or the council closing your kitchen: the first 24 hoursWhat to keep, who to call and what not to say when something goes wrong in the kitchen, and the insurance conditions that decide whether you are covered.Read the lesson
In the US
32 sections, about 11,500 wordsRenewals and deadlines Greymill tracks
- Form 8027 (electronic filing)Yearly
- Collect employee tip reportsMonthly
- Texas sales tax returnMonthly
- Florida sales tax return, last timely filing dayMonthly
- New York quarterly sales tax returnQuarterly
Figures Greymill knows, with their sources
- $16.90California statewide minimum wage for 2026. Covered fast-food workers have a separate, higher rate.As of Oct 2026. Source: dir.ca.gov
- $5.12Most tip credit a federal employer can take: pay at least $2.13 an hour in cash toward the $7.25 minimum.As of Oct 2026. Source: dol.gov
- $25,000Most a worker can deduct in a year for qualified tips under the new federal deduction (IRC 224).As of Oct 2026. Source: uscode.house.gov
Words of the trade it understands
- covers
- check average
- food cost
- beverage cost percentages
- prime cost
- schedule
- front of house
- back of house
Owners ask, for example
- Can tips count toward my servers’ minimum wage in my state?
- Do I need to amend my liquor license to serve on a new patio?
Free lessons for the US
- Pricing a plate to a food cost target and knowing your breakeven coversSet menu prices from plate cost, judge dishes by dollars of contribution, watch prime cost, and show any mandatory fee the way your state requires.Read the lesson
- Keeping cash flowing when sales tax, payroll tax and gift cards are not really yoursCard money arrives daily, but part of it belongs to the state, the IRS or a gift card holder, and a 13-week model keeps it apart and shows an expensive advance for what it is.Read the lesson
- Claiming the FICA tip credit and taxing service charges correctlyYou pay payroll tax on your servers' tips and can claim most of it back through the 45B credit, while a mandatory service charge changes both your sales tax and your payroll.Read the lesson
- Opening, buying or keeping a liquor license, and staying clear of dram shop claimsThe permits around a liquor license, how a transfer works when you buy a licensed business, and what server training and your state's dram shop law mean for your risk.Read the lesson
- Buying a restaurant or signing a lease without inheriting someone else's debtsThe lease, vendor and purchase terms that sink restaurants, and the notices that stop a buyer inheriting the seller's unpaid sales tax.Read the lesson
- Paying servers right: tip credits, tip pools and service charges in your stateYour state, and sometimes your city, decides the tipped wage, who can share the pool and how a service charge is paid, and mistakes come back with liquidated damages.Read the lesson
- Winning direct orders and better reviews without overpaying the delivery appsGrow the channels you control, check what each platform really costs you, and ask for reviews in a way the FTC allows.Read the lesson
- A failed inspection, an allergic reaction or an incident after drinks: the first 24 hoursWhat to fix, keep and say, and who to call, when an inspector, an allergic guest, an injured third party or a demand letter puts the business at risk.Read the lesson
Questions owners ask
Is there an AI for restaurants, cafes and bars?+
Yes. Greymill is an AI team for small businesses that is briefed on restaurants, cafes and bars, written separately for the UK and the US: 43 sections for the UK and 32 for the US, about 23,800 words of reviewed industry knowledge, as of Oct 2026.
Which renewals and deadlines does Greymill track for restaurants, cafes and bars in the UK?+
In the UK: Premises licence annual fee (yearly); Pay out last month's qualifying tips (monthly); Rent quarter day (quarterly). As of Oct 2026.
Which renewals and deadlines does Greymill track for restaurants, cafes and bars in the US?+
In the US: Form 8027 (electronic filing) (yearly); Collect employee tip reports (monthly); Texas sales tax return (monthly); Florida sales tax return, last timely filing day (monthly); New York quarterly sales tax return (quarterly). As of Oct 2026.
Which figures does Greymill know for restaurants, cafes and bars in the UK?+
Civil penalty per illegal worker for a first breach of the right to work rules: £45,000 (gov.uk, as of Oct 2026). Temporary event notices a premises can give in a calendar year, covering 21 days at most: 15 (legislation.gov.uk, as of Oct 2026). England 2026 to 2027 rates multiplier: retail, hospitality and leisure property under £51,000 rateable value: 38.2p (gov.uk, as of Oct 2026).
Which figures does Greymill know for restaurants, cafes and bars in the US?+
California statewide minimum wage for 2026. Covered fast-food workers have a separate, higher rate: $16.90 (dir.ca.gov, as of Oct 2026). Most tip credit a federal employer can take: pay at least $2.13 an hour in cash toward the $7.25 minimum: $5.12 (dol.gov, as of Oct 2026). Most a worker can deduct in a year for qualified tips under the new federal deduction (IRC 224): $25,000 (uscode.house.gov, as of Oct 2026).
Does Greymill replace my accountant, solicitor or other professional advisers?+
No. Greymill gives you a whole team to think with every day: the numbers modelled, the contract read, the campaign planned, the hire prepared, the filing checklist ready, all before you speak to anyone by the hour. What Greymill produces is software output from the information you give it, so Greymill takes no instruction, owes no professional duty and files nothing unless you send it yourself. Where a matter needs a regulated professional to sign it off, Greymill says so and tells you exactly what to take to them. Customers arrive at their accountant or lawyer with the work done and the questions sharp, which is usually the cheapest hour they will ever buy.
How much does Greymill cost?+
Plans start at £100 a month plus VAT in the UK and $130 a month plus tax in the US. Every plan starts with a 7-day free trial on full Scale access, no card needed.
How Greymill helps
Tell Greymill about your business once. Its sixteen specialists share one memory of it, so the one you ask already knows your trade, your country and your numbers. Connect your books and inbox. Nothing is sent unless you press Send, and your books change only when you press Approve. Greymill files nothing unless you send it yourself and is not a regulated adviser: where a matter needs one, it says so and tells you what to take to them.
Every industry · Guides · Restaurants, cafes and bars lessons