In the UK
22 sections, about 12,700 wordsRenewals and deadlines Greymill tracks
- Waste carrier registration renewalAt renewal
- Employers' liability insurance renewalYearly
Figures Greymill knows, with their sources
- 10%Biodiversity net gain most new planning permissions in England must deliver.As of Oct 2026. Source: legislation.gov.uk
- 12.07%Rolled-up holiday pay rate for irregular-hours and part-year workers.As of Oct 2026. Source: gov.uk
- 42 daysTime the council has to answer a hedgerow removal notice.As of Oct 2026. Source: legislation.gov.uk
Words of the trade it understands
- rounds and maintenance visits
- quote and the day rate
- hard and soft landscaping
- turfing
- labourer
- tree surgery
- felling licence
- hedgerow removal notice
Free lessons for the UK
- Pricing a crew hour and a year of maintenance visits so the rain days are paid forBuild your rate from what a productive hour really costs once holidays, weather and the van are counted, then price maintenance contracts from measured visit times.Read the lesson
- Getting through December to February when the grass stops and the tax bill landsLandscaping cash is lowest in the winter, just as Self Assessment falls due on 31 January, so size the gap and smooth your income before the season ends.Read the lesson
- Going over the VAT threshold, a developer's zero-rating and a builder's CIS: what goes on my invoice?Most landscaping is simply standard-rated, but a strong summer can take you over the VAT threshold, and work for builders and developers brings in zero-rating on new homes and the Construction Industry Scheme.Read the lesson
- Spraying weeds, carrying green waste, running red diesel and towing a digger: am I legal?Spraying, green waste, red diesel and towing each need a certificate, a registration or a check, most leave a record you are expected to keep, and fences, front drives and digging near a neighbour carry planning and notice rules.Read the lesson
- Quotes agreed in the client's garden, plant guarantees and long contracts: the terms that cost landscapers moneyA quote agreed at the client's home, an open-ended plant guarantee and a long contract priced flat can each cost you the profit on a job, and each has a fix.Read the lesson
- Taking on summer labourers without a holiday pay bill or a right-to-work fine laterSeasonal crews bring three traps: holiday for irregular hours, right-to-work checks that now reach individual subcontractors, and visa routes that do not cover landscaping.Read the lesson
- Winning more domestic rounds and council grounds contracts, and pricing the staff who come with a re-tenderDomestic rounds grow street by street on honest reviews, public and housing grounds work is won on paperwork as much as price, and a re-tender can hand you the outgoing contractor's staff.Read the lesson
- I've found a nest, knotweed or a protected tree halfway through the job: what now?Some discoveries turn a garden job into an offence the moment you carry on, and the law binds the contractor as well as the client; two safety stops apply to every tree and verge crew too.Read the lesson
In the US
22 sections, about 11,000 wordsWritten for landscaping and lawn care in the US.
Renewals and deadlines Greymill tracks
- Pesticide applicator license renewalAt renewal
- Contractor license renewalAt renewal
Figures Greymill knows, with their sources
- $1,000California: a job of $1,000 or more in labor and materials needs a contractor license.As of Oct 2026. Source: leginfo.legislature.ca.gov
- 66,000H-2B visas for seasonal non-farm workers each fiscal year, before any supplemental release.As of Oct 2026. Source: uscis.gov
- 64,716Most supplemental H-2B visas made available for fiscal year 2026 under a temporary final rule.As of Oct 2026. Source: govinfo.gov
Words of the trade it understands
- routes and maintenance visits
- proposal
- hardscape
- softscape
- aeration
- crew and the crew leader
- applicator license
- application record
Free lessons for the US
- Pricing a crew hour and a mowing stop so the drive time is paid forBuild your rate from a burdened, billable crew hour, then price each stop by the minutes on site plus the minutes driving to it, because route density is where the margin is.Read the lesson
- Making it through the winter when the mowing stops and payroll does notLate-winter payroll, equipment and materials come before the first spring payments, so smooth your income, take lawful deposits and line up credit in the fall.Read the lesson
- Do I charge sales tax on mowing, and who needs a 1099 from me this year?Whether landscaping is taxable depends on the state and on whether the job is maintenance or an improvement, and the 1099 threshold changed for 2026.Read the lesson
- Can my crew spray the weeds, build the patio and dig the irrigation line without a license?Pesticides, installs, irrigation and digging each have their own state or local license or notice rule, and in California an unlicensed contractor cannot sue to collect.Read the lesson
- Snow contracts, plant warranties and lien waivers: the clauses that leave you holding the billSnow and ice work brings slip-and-fall suits that name both the owner and the contractor, where the contract, the trigger and the log decide who pays, and installs carry four clauses of their own to fix.Read the lesson
- Paying crews a day rate and bringing in H-2B workers without owing back wagesLandscaping is not agriculture, so crews are owed overtime even on a day rate, and H-2B adds wage, hours and travel duties of its own.Read the lesson
- Winning HOA and commercial maintenance bids, and keeping the account at renewalCommercial and HOA work is won on the paperwork that comes with the price: certificates, endorsements, a site plan, and terms that survive renewal.Read the lesson
- A trench, a power line or a crew member down in the heat: what to do on the dayTrenches, overhead lines, heat and mowers on slopes each have strict rules, and so does reporting when someone is hurt.Read the lesson
Questions owners ask
Is there an AI for landscaping and gardening?+
Yes. Greymill is an AI team for small businesses that is briefed on landscaping and gardening, written separately for the UK and the US: 22 sections for the UK and 22 for the US, about 23,700 words of reviewed industry knowledge, as of Oct 2026.
Which renewals and deadlines does Greymill track for landscaping and gardening in the UK?+
In the UK: Waste carrier registration renewal (at renewal); Employers' liability insurance renewal (yearly). As of Oct 2026.
Which renewals and deadlines does Greymill track for landscaping and gardening in the US?+
In the US: Pesticide applicator license renewal (at renewal); Contractor license renewal (at renewal). As of Oct 2026.
Which figures does Greymill know for landscaping and gardening in the UK?+
Biodiversity net gain most new planning permissions in England must deliver: 10% (legislation.gov.uk, as of Oct 2026). Rolled-up holiday pay rate for irregular-hours and part-year workers: 12.07% (gov.uk, as of Oct 2026). Time the council has to answer a hedgerow removal notice: 42 days (legislation.gov.uk, as of Oct 2026).
Which figures does Greymill know for landscaping and gardening in the US?+
California: a job of $1,000 or more in labor and materials needs a contractor license: $1,000 (leginfo.legislature.ca.gov, as of Oct 2026). H-2B visas for seasonal non-farm workers each fiscal year, before any supplemental release: 66,000 (uscis.gov, as of Oct 2026). Most supplemental H-2B visas made available for fiscal year 2026 under a temporary final rule: 64,716 (govinfo.gov, as of Oct 2026).
Does Greymill replace my accountant, solicitor or other professional advisers?+
No. Greymill gives you a whole team to think with every day: the numbers modelled, the contract read, the campaign planned, the hire prepared, the filing checklist ready, all before you speak to anyone by the hour. What Greymill produces is software output from the information you give it, so Greymill takes no instruction, owes no professional duty and files nothing unless you send it yourself. Where a matter needs a regulated professional to sign it off, Greymill says so and tells you exactly what to take to them. Customers arrive at their accountant or lawyer with the work done and the questions sharp, which is usually the cheapest hour they will ever buy.
How much does Greymill cost?+
Plans start at £100 a month plus VAT in the UK and $130 a month plus tax in the US. Every plan starts with a 7-day free trial on full Scale access, no card needed.
How Greymill helps
Tell Greymill about your business once. Its sixteen specialists share one memory of it, so the one you ask already knows your trade, your country and your numbers. Connect your books and inbox. Nothing is sent unless you press Send, and your books change only when you press Approve. Greymill files nothing unless you send it yourself and is not a regulated adviser: where a matter needs one, it says so and tells you what to take to them.