In the UK
23 sections, about 12,700 wordsRenewals and deadlines Greymill tracks
- Employers' liability insurance renewalYearly
- SSIP approval expiry, as stated by the member schemeAt renewal
- Upper-tier waste carrier registration renewalAt renewal
Figures Greymill knows, with their sources
- £12.71National Living Wage an hour for workers aged 21 and over, from 1 April 2026.As of Oct 2026. Source: gov.uk
- £45,000Civil penalty per illegal worker for a first breach of the right to work rules.As of Oct 2026. Source: gov.uk
- 28 daysThe least notice an outgoing contractor must give of employee liability information before a TUPE transfer.As of Oct 2026. Source: legislation.gov.uk
Words of the trade it understands
- periodics
- cleaning hours
- supervisors and the area manager
- audit score
- TUPE
- ELI and the measures letter
- uplift
- tender
Owners ask, for example
- The old cleaners transfer to us under TUPE. What must the outgoing contractor send us?
- How do I put my contract rates up when the National Living Wage rises?
Free lessons for the UK
- Pricing a cleaning contract that still pays after holidays, on-costs and next April's riseBuild a contract cleaning price up from the specification, so holiday weeks, employer costs, supervision, margin and next year's wage rise are paid for rather than absorbed.Read the lesson
- Paying cleaners every week while clients take 45 days to payWhy a growing contract cleaner runs short of cash, how much working capital the wage gap needs, and the forecast, payment terms and funding that close it.Read the lesson
- Why the builder took tax off my sparkle clean, and the VAT scheme that costs cleaners moreAn after-builders clean is a construction operation, so the main contractor deducts CIS and may need a reverse-charge invoice, and a labour-only cleaner on the Flat Rate Scheme usually pays more VAT, not less.Read the lesson
- The safety, waste and key rules that apply on every cleaning siteThere is no licence to clean in the UK, but chemicals, work at height, sharps, asbestos, waste and keys all carry rules, and an accident or a lost key is when you find out whether you followed them.Read the lesson
- Winning or losing a contract when the cleaners come with itWhen a cleaning contract changes hands, TUPE usually moves the cleaners with it on their existing terms and history, so your bid, your timetable and the contract all have to allow for them.Read the lesson
- Paying cleaners for every minute the minimum wage countsTravel between houses, unpaid set-up minutes, uniform deductions and the wrong kind of holiday pay are how cleaning firms underpay without meaning to.Read the lesson
- Bidding for school, council and NHS cleaning when the tender is scored, not just pricedPublic and facilities work is won on a scored tender: registration on the Central Digital Platform, social value you can prove, the standards buyers check and an answer library kept ready.Read the lesson
- HMRC says VAT is due on the whole fee, and a cleaner says she was a workerA domestic cleaning agency or app that sets the price, takes the money and promises the clean is usually the principal and often the employer, whatever the paperwork says, and the VAT and pay bills follow.Read the lesson
In the US
22 sections, about 9,400 wordsWritten for cleaning and janitorial in the US.
Renewals and deadlines Greymill tracks
- California janitorial registration renewal (PSWPA)Yearly
- SAM.gov registration renewalYearly
- Workers' comp and GL policy renewalYearly
Figures Greymill knows, with their sources
- $2,000Form 1099-NEC threshold for payments to contractors made from January 1, 2026.As of Oct 2026. Source: irs.gov
- $17.00New York minimum wage for 2026 in New York City, Long Island and Westchester.As of Oct 2026. Source: nysenate.gov
- $16,550Most OSHA can fine per serious violation.As of Oct 2026. Source: osha.gov
Words of the trade it understands
- building and the scope of work
- janitorial and custodial work
- day porters
- night crews
- inspection score
- residential or maid service
- post-construction clean
- move-out clean
Owners ask, for example
- How do I bid nightly janitorial for a mid-size office building?
- Are my part-time cleaners employees or 1099 contractors?
Free lessons for the US
- Bidding a janitorial account by the square foot without losing moneyBuild a janitorial bid from cleanable square feet and production rates up to a fully burdened labor cost, overhead and margin, then protect it from the next wage increase.Read the lesson
- Making payroll every week while accounts pay in 45 daysWhy a growing janitorial business runs short of cash, how much working capital the payroll gap needs, and the forecast, terms and funding that close it.Read the lesson
- Does my state charge sales tax on cleaning, and what do I file for subcontractors?Whether janitorial work is taxable depends on the state and the type of building, and the 1099-NEC threshold for paying subcontractors changed for 2026.Read the lesson
- The registrations and OSHA rules a cleaning company actually has to meetMost states do not license cleaning, but registration, hazard communication, bloodborne pathogens, injury reporting and a few state rules apply to janitorial and specialty cleaners, with a HazCom date this fall.Read the lesson
- The janitorial contract clauses that decide whether an account makes moneyEscalation, termination, indemnity, insurance and payment terms decide an account's margin long after the bid, and recurring residential plans carry their own auto-renewal rules.Read the lesson
- Paying cleaners right for drive time, per-house pay and overtimeDrive time between houses, flat per-house pay, state minimums and pay-frequency rules are where cleaning businesses underpay without meaning to.Read the lesson
- Winning janitorial accounts from property managers, public buyers and federal agenciesCommercial buyers choose on readiness, records and a credible start-up plan, public bids add registrations and wage determinations, and taking over an account can bring the previous crew with it.Read the lesson
- Our cleaners are on 1099s and someone is asking whether they are really employeesPaying your own cleaners as independent contractors, or running cleaning teams as franchisees or app workers, can fail state and federal tests and bring back payroll tax, wages and penalties.Read the lesson
Questions owners ask
Is there an AI for cleaning and facilities management?+
Yes. Greymill is an AI team for small businesses that is briefed on cleaning and facilities management, written separately for the UK and the US: 23 sections for the UK and 22 for the US, about 22,100 words of reviewed industry knowledge, as of Oct 2026.
Which renewals and deadlines does Greymill track for cleaning and facilities management in the UK?+
In the UK: Employers' liability insurance renewal (yearly); SSIP approval expiry, as stated by the member scheme (at renewal); Upper-tier waste carrier registration renewal (at renewal). As of Oct 2026.
Which renewals and deadlines does Greymill track for cleaning and facilities management in the US?+
In the US: California janitorial registration renewal (PSWPA) (yearly); SAM.gov registration renewal (yearly); Workers' comp and GL policy renewal (yearly). As of Oct 2026.
Which figures does Greymill know for cleaning and facilities management in the UK?+
National Living Wage an hour for workers aged 21 and over, from 1 April 2026: £12.71 (gov.uk, as of Oct 2026). Civil penalty per illegal worker for a first breach of the right to work rules: £45,000 (gov.uk, as of Oct 2026). The least notice an outgoing contractor must give of employee liability information before a TUPE transfer: 28 days (legislation.gov.uk, as of Oct 2026).
Which figures does Greymill know for cleaning and facilities management in the US?+
Form 1099-NEC threshold for payments to contractors made from January 1, 2026: $2,000 (irs.gov, as of Oct 2026). New York minimum wage for 2026 in New York City, Long Island and Westchester: $17.00 (nysenate.gov, as of Oct 2026). Most OSHA can fine per serious violation: $16,550 (osha.gov, as of Oct 2026).
Does Greymill replace my accountant, solicitor or other professional advisers?+
No. Greymill gives you a whole team to think with every day: the numbers modelled, the contract read, the campaign planned, the hire prepared, the filing checklist ready, all before you speak to anyone by the hour. What Greymill produces is software output from the information you give it, so Greymill takes no instruction, owes no professional duty and files nothing unless you send it yourself. Where a matter needs a regulated professional to sign it off, Greymill says so and tells you exactly what to take to them. Customers arrive at their accountant or lawyer with the work done and the questions sharp, which is usually the cheapest hour they will ever buy.
How much does Greymill cost?+
Plans start at £100 a month plus VAT in the UK and $130 a month plus tax in the US. Every plan starts with a 7-day free trial on full Scale access, no card needed.
How Greymill helps
Tell Greymill about your business once. Its sixteen specialists share one memory of it, so the one you ask already knows your trade, your country and your numbers. Connect your books and inbox. Nothing is sent unless you press Send, and your books change only when you press Approve. Greymill files nothing unless you send it yourself and is not a regulated adviser: where a matter needs one, it says so and tells you what to take to them.