In the UK
29 sections, about 13,100 wordsRenewals and deadlines Greymill tracks
- Gas safety checkYearly
- HMO or selective licence renewalAt renewal
- Electrical inspection (EICR)At renewal
- EPC validity and marketing checkAt renewal
- Rent Smart Wales licence renewalAt renewal
- Scottish landlord registration renewalAt renewal
Figures Greymill knows, with their sources
- £40,000Most a council can fine a landlord per housing offence as a civil penalty, from 1 May 2026.As of May 2026. Source: legislation.gov.uk
- £3,500Most a landlord must spend on energy improvements before a minimum energy efficiency exemption.As of May 2026. Source: gov.uk
- 2 yearsA rent repayment order can make a landlord pay back up to two years’ rent.As of May 2026. Source: legislation.gov.uk
Words of the trade it understands
- landlord and letting agent
- managing agent
- section 8
- HMO licence
- arrears
- gross and net yield
- ICR
- rent roll
Owners ask, for example
- A tenancy deposit was protected late. What is my exposure?
- Which safety certificates must a tenant have before they move in?
Free lessons for the UK
- Our renewal commission has gone: how do we replace it?Since 1 May 2026 English tenancies have no fixed term to renew, so renewal-based fees may stop and the gap has to be priced openly to landlords.Read the lesson
- My fixed rate ends next year: will the rent still cover the mortgage?A buy-to-let refinance can double the interest bill and has to pass the lender's rent cover test, so plan it months ahead inside a 13-week cash view.Read the lesson
- Section 24 is eating my rental profit: should the properties go into a company?Individual landlords get only a basic-rate credit for mortgage interest, but moving a portfolio into a company can cost more up front than it saves in decades.Read the lesson
- Is every property legal to let? Certificates, alarms, Right to Rent and HMO licencesCostly lettings mistakes are often a missed certificate, check or licence, so run one compliance tracker per property and clear the move-in items first.Read the lesson
- Our tenancy and management agreements were written for fixed termsSince 1 May 2026 several clauses English agreements still carry have no effect and some break the Tenant Fees Act, so check the paperwork before you sign or rely on it.Read the lesson
- Paying negotiators on commission without falling below the minimum wageLow basic pay plus commission can fail the minimum wage in a quiet month, and renewal-based commission has to be retired properly now renewals have gone.Read the lesson
- Winning landlords when there are no renewals left to sellLandlords now buy compliance, lawful arrears handling and evidenced rent reviews, and every advert you run for them has to meet consumer law.Read the lesson
- A tenant has stopped paying: what to do first, nation by nationArrears cases are lost on a missed step, so check the deposit and certificates, log the arrears, and use the right ground for the nation the property is in.Read the lesson
In the US
24 sections, about 9,100 wordsWritten for property management and rentals in the US.
Renewals and deadlines Greymill tracks
- City rental registrationYearly
- Short-term rental registration or permitYearly
- Landlord policy and flood renewalYearly
- Broker or property manager license renewalAt renewal
- Form 1099-MISC for rents paid to ownersYearly
- 1031 exchange: identify replacement propertyEach time
Figures Greymill knows, with their sources
- 9.5%Oregon’s maximum residential rent increase for 2026.As of Oct 2026. Source: oregon.gov
- 9.683%Washington’s annual limit on residential rent increases for 2026.As of Oct 2026. Source: commerce.wa.gov
- 15%FIRPTA withholding a buyer must take from the price when a foreign person sells US property.As of Oct 2026. Source: irs.gov
Words of the trade it understands
- lease
- tenant
- security deposit
- notice to pay
- rent roll
- NOI
- cap rate
- DSCR
Owners ask, for example
- How long do I have to return a security deposit after move-out in my state?
- Can I charge a tenant for a pet that is not on the lease?
Free lessons for the US
- Raising rent to market without breaking a rent capIn capped states and cities the legal maximum, not the market, sets this year's increase, so check the cap and the notice period before you price.Read the lesson
- Will this building still cash flow after the loan, taxes and reserves?Lenders and buyers judge a rental on NOI and DSCR, so work them out the way they do and run a 13-week cash view alongside.Read the lesson
- Why can't I use my rental loss, and am I depreciating it right?Rental tax turns on depreciation you must take, losses you may not be able to use yet, and deadlines on 1099s and exchanges.Read the lesson
- Do I need a broker license to manage rentals for other owners?Managing rentals for others for a fee is brokerage in most states, and a trust account and safety duties come with it.Read the lesson
- Lease clauses and deposit mistakes that cost owners doubleSome common lease clauses are void, and getting a security deposit wrong at move-out can cost two or three times the amount.Read the lesson
- Paying a maintenance tech, a leasing agent and an on-site manager the right wayProperty management roles carry their own traps: the full-time 1099 handyman, the unlicensed leasing agent and the free apartment counted as pay.Read the lesson
- Winning owners and filling units without a fair housing problemOwners buy lawful screening, deposit compliance and clean trust accounting, and every listing and screening step has to follow fair housing law.Read the lesson
- A tenant has stopped paying: the notice, the count and the court in your stateNonpayment cases fail on the notice: the wrong number of days, the wrong delivery method, or a federal notice you did not know applied.Read the lesson
Questions owners ask
Is there an AI for property lettings and management?+
Yes. Greymill is an AI team for small businesses that is briefed on property lettings and management, written separately for the UK and the US: 29 sections for the UK and 24 for the US, about 22,200 words of reviewed industry knowledge, as of Oct 2026.
Which renewals and deadlines does Greymill track for property lettings and management in the UK?+
In the UK: Gas safety check (yearly); HMO or selective licence renewal (at renewal); Electrical inspection (EICR) (at renewal); EPC validity and marketing check (at renewal); Rent Smart Wales licence renewal (at renewal); Scottish landlord registration renewal (at renewal). As of Oct 2026.
Which renewals and deadlines does Greymill track for property lettings and management in the US?+
In the US: City rental registration (yearly); Short-term rental registration or permit (yearly); Landlord policy and flood renewal (yearly); Broker or property manager license renewal (at renewal); Form 1099-MISC for rents paid to owners (yearly); 1031 exchange: identify replacement property (each time). As of Oct 2026.
Which figures does Greymill know for property lettings and management in the UK?+
Most a council can fine a landlord per housing offence as a civil penalty, from 1 May 2026: £40,000 (legislation.gov.uk, as of May 2026). Most a landlord must spend on energy improvements before a minimum energy efficiency exemption: £3,500 (gov.uk, as of May 2026). A rent repayment order can make a landlord pay back up to two years’ rent: 2 years (legislation.gov.uk, as of May 2026).
Which figures does Greymill know for property lettings and management in the US?+
Oregon’s maximum residential rent increase for 2026: 9.5% (oregon.gov, as of Oct 2026). Washington’s annual limit on residential rent increases for 2026: 9.683% (commerce.wa.gov, as of Oct 2026). FIRPTA withholding a buyer must take from the price when a foreign person sells US property: 15% (irs.gov, as of Oct 2026).
Does Greymill replace my accountant, solicitor or other professional advisers?+
No. Greymill gives you a whole team to think with every day: the numbers modelled, the contract read, the campaign planned, the hire prepared, the filing checklist ready, all before you speak to anyone by the hour. What Greymill produces is software output from the information you give it, so Greymill takes no instruction, owes no professional duty and files nothing unless you send it yourself. Where a matter needs a regulated professional to sign it off, Greymill says so and tells you exactly what to take to them. Customers arrive at their accountant or lawyer with the work done and the questions sharp, which is usually the cheapest hour they will ever buy.
How much does Greymill cost?+
Plans start at £100 a month plus VAT in the UK and $130 a month plus tax in the US. Every plan starts with a 7-day free trial on full Scale access, no card needed.
How Greymill helps
Tell Greymill about your business once. Its sixteen specialists share one memory of it, so the one you ask already knows your trade, your country and your numbers. Connect your books and inbox. Nothing is sent unless you press Send, and your books change only when you press Approve. Greymill files nothing unless you send it yourself and is not a regulated adviser: where a matter needs one, it says so and tells you what to take to them.
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